Government Relations Executive - Al Shohub Private School

JOB DESCRIPTION

Al Shohub Pvt School are currently seeking an outstanding Government Relations
Executive, commencing April ‎2023.

The Government Relations Executive performs a variety of clerical and support
work which supports school (employee and student) compliance in line with
government and Aldar Education regulations and guides the school and company
on any changes that may arise. The role will develop practices to help meet
guidelines, monitor these practices and maintain all records required to
ensure and certify compliance. To also provide secretarial and administrative
support to the Registrar, OSM as well as HRO and, in doing so, create an ethos
in which learning, achievement and the school's values are at the forefront of
all our work.

RESPONSIBILITIES

Main Responsibilities:
Proactively manage a variety of Secretarial/administrative activities,
processes and projects working with the School Principal office/HRO to ensure
efficient and timely delivery.
Meets and observes a wide variety of guidelines and regulations set by Aldar
Education, ADEK and other regulatory bodies.
Spreads awareness of policies, procedures and guidelines between staff,
students and parents to ensure a compliance culture within the school.
To be up to date with all changes in ADEK admissions and registrations
policies and procedures.
Manage and coordinate all communications and requests from/to the ADEK.
Liaises with ADEK and other governmental entities as necessary to ensure an
effective and expedient communication, whilst building strong relationships.
Provides information to and receive information from ADEK and to deal with
associated requests appropriately.
Be aware of and comply with policies and procedures relating to security,
confidentiality and data protection, reporting all concerns to an appropriate
person.
Contributes to the overall ethos/work/aims of the school.
Participates in training and other learning activities and performance
development as required.
Reports compliance issues and recommends solutions.
Always ensures the highest levels of integrity and confidentiality.

Specific Duties:
Serves as an English to Arabic and Arabic to English translator for the
school.
Translates key policies and documents from English to Arabic and vice versa
including completion of Arabic documentation for ADEK.
Acts as an interpreter at parent-pupil meetings, as required.
Maintains the ADEK system including PD to ensure compliance.
Maintains and monitors the ADEK PASS “Staff Information System” and follows
up/reviews the school employees ADEK approvals issuance along with the
communication with employees.
Ensures new employees are compliant with ADEK staffing policies including
policy ‎26 for staff licensing and qualifications.
Maintains compliance with MOHRE and Labor Card regulations.
Prepare and present reports to parents.
Monitors the school current employees’ appointment letter expiration and
ensures renewals taken place whilst communicating with employees on documents
submission.
Ensures all school employees and external employees are registered on ADEK
PASS system and have been issued an ADEK approval/appointment letters.
Follows up with employees on required documents to ensure compliance with ADEK
system.
Prepares documentation for employee visa approvals (new & renewals) and
liaises with Typist and Public Relations Officer to process on time.
Liaises and coordinates with the PRO to issue the employees’ visa and labour
contract to be compliant with the issued ADEK appointment letters.
Liaises with HRO if employee fails to provide required documents to comply
with ADEK PASS system.
Monitors school license on Emiratisation % to be incompliance with Government
Regulations.
Maintains Employee filling, archiving and document controlling.
Ensure registration of new students are reflected on the ADEK eSIS system.
Ensures all current student records are accurate and up to date with respect
to their eSIS registration.
Maintains and monitors 'Trips & Visits' records with obtaining its required
ADEK approvals.
Any other duties as directed by the Leadership Team as required.

Other Professional Requirements

Have a working knowledge of Public/ Government Relations' professional duties
and legal liabilities.
Operate at all times within the stated policies and practices of the school.
Establish effective working relationships and set an outstanding example
through their presentation, personal and professional conduct.
Co-operate with other staff to ensure a sharing and effective usage of
resources to the benefit of the academy, department and students.
Contribute to the corporate life of the school through effective participation
in meetings and management systems necessary to coordinate the leadership and
management of the school.
Take part in ADEK and Labor activities such as meetings, training sessions and
events with partner schools.
Take responsibility for own professional development and duties in relation to
school policies and practices.
Liaise professionally and effectively with staff and parents.
QUALIFICATIONS

Minimum Qualifications:
Minimum diploma in Management, Business Administration, Human Resources,
Office Management or any related fields.

Minimum Experience:
‎4+ years of proven experience in administration/HR or other relevant position
at school preferably governed by ADEK

Job Specific Knowledge & Skills:
Good Arabic and English communication skills (verbal & writing).
Proficient computer, ESIS system and MS office skills.
Ability to perform duties of a sensitive and confidential nature.
Demonstrated ability to work as part of a team.
Strong problem-solving and organizational skills.
High sense of urgency.
Strong customer service orientation and ability to work with a committee or a
team.
Stress & Time management skills.
An understanding and knowledge of ADEK legislation, policies and procedures as
well as inspection regime and requirements.

What We Offer

Aldar Education are a family of world-class, child centered, and innovative
schools based in the UAE. We educate over ‎33,000 students across our group of
owned and managed schools and as we grow so does our need for highly skilled,
inspirational, and dedicated school leaders. We offer an attractive
remuneration package. Our future-focused learning model includes both students
and staff and so we place a special emphasis on professional development,
coaching and training.

This job description is not all inclusive. Aldar Education reserves the right
to amend this job description at any time. We are an equal opportunity
employer, committed to a diverse and inclusive work environment. We are also
mindful of our national development strategy and encourage UAE Nationals in
their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of
children and young people and expects all staff to share this commitment.
Offers of appointment are subject to satisfactory references and police
clearance.