Posted on: 22-Jun-2022
Job Req ID: 1485
Division: School (SCH)
Department: Operations (40000792)
JOB TITLE: People & Culture (P&C) Executive - (Expat Management)
Links to: People & Culture Manager
WHO ARE WE?
Nexus is an empowering, learning-focused community. We strive to create an
honest, open and innovative community with our learners, parents and peers. We
believe that we have something unique and special here, we are proud to be
different in the way we work; and how we teach and learn.
WHO ARE WE LOOKING FOR?
At Nexus, we do things differently. Each member of staff is valued and
recognised as a unique individual collaborating as part of a supportive
community, to elevate one another with innovative ideas. Our strategies emerge
from the collective positive mindsets of our colleagues. You will experience
high levels of ownership and empowerment in your role.
JOB DESCRIPTION
Our P&C Executive (Expat Management) will be integral in all aspects of an
international assignment, including the recruitment of the overseas expatriate
and responsibility for taking care of employees' well-being, relocation,
immigration, international compensation of salary review and a well versed
knowledge of Singapore labour law. A P&C executive is someone who is
passionate, customer-centric, meticulous and has the ability to work
harmoniously within the school community and in a multicultural environment.
Support the Senior P&C Executive to fulfil the executive role as well as
support in areas: HR departmental development, Human Resources Information
System (HRIS), academic & administrative staff recruitment cycle and provide
supervision to the executives / assistants of the P&C Team. As this role
focuses on expatriate management, the expectation of this role will need to
work in late evenings to conduct interviews and virtual meetings with
candidates. An exciting part of the Senior P&C Executive responsibilities will
include acting as a support to the Manager of People & Culture on academic
staff expatriate payroll and insurance management.
ROLE AND RESPONSIBILITIES
* Play a critical role in helping the school to remain an employer of choice for academic and experienced expatriate hires
* End-to-end coordination of recruitment assignments, including administering and administration of all in and outsourced services of the employee and activities throughout the life-cycle of a recruitment, onboarding and relocation
* Proactively come up with new ideas and innovative approaches for continuous improvement in global mobility issues (repatriation and expatriation)
* Prepare employment contracts and corresponding compensation packages
* Expatriates' employee claims, welfare, benefits and salary compensation review, insurance and process
* Support the executives / assistants on any HR related matters
* Prepares reports of data results, presenting and explaining findings to senior leadership & P&C Manager
* Involvement in whole school events and activities as required.
* To perform any other duties as assigned by the management, stakeholders and line manager
A TYPICAL DAY
My day starts at 8:00 am but I am usually in by 7:45 am so that I can get
myself set up for the day. Between 8:00 and 8:30, it can be quite busy, with
queries from the academic staff, as they will come to P&C before their lessons
start. They may also come during their lunch, and after lessons finish at
3:30. Recruitment time is the busiest, most exciting and challenging time of
the year, as I need to liaise with prospective teachers from all over the
world. Coordinating their arrival makes the recruitment process challenging.
As languages and cultures are different, sometimes it can be demanding, as
they need support with all the steps and documents needed for their onboarding
process, as per Singapore regulatory rules. At lunch time, since I didn't
bring any lunch today, the team eats in the cafeteria. After lunch, I work on
the registration and arrangements for some teachers that are going to an
overseas IBDP and IB PYP course. During international recruitment, time zones
play a part, so I have to plan my day accordingly, and there are some things
that are best done at the end of the day or late evening. I also take this
time to answer emails and continue with paperwork as well as other outstanding
matters.
QUALIFICATIONS AND SKILLS
* A relevant degree in Business Management or Human Resource Management
* At least 3-5 years of relevant HR experience in expatriate management or analytics
* Experience in an international school environment is preferred
* Knowledge of Singapore employment act and HR-related government regulatory act
* Possess good IT skills and knowledge (E.g. Google doc, slides, sheet, Microsoft MS office applications - v-lookup, mail merge, powerpoint and etc)
* Knowledge of HRIS system - Engage, G-Suite and SAP are a must
* Analyzes data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations
* Prepares reports of data results, presenting and explaining findings to senior leadership
Nexus International School (Singapore) is committed to the safety and
wellbeing of our children and families. Nexus endorses the Convention on the
Rights of the Child, which Singapore ratified on 11 December 2008, and
establishes a clear policy and guidelines to protect our learners from
maltreatment by any person or persons who come in contact with them in any
environment.
Nexus International School (Singapore) is an Equal Opportunity Employer. We
respect and seek to empower each individual and support the diverse cultures,
perspectives, skills and experiences within our school.