Alexandria Survey Station Administrative Assistant

Posting Date: ‎23-Jun-‎2022
City: Alexandria
Location: Alexandria, EG
Contract Type: Fixed-Term
Division: Marine EMEA Region
RINA is currently recruiting for a Alexandria Survey Station Administrative
Assistant to join its office in Alexandria within the Marine EMEA Region
Division

Mission

The Administrative Assistant will provide support to the Marine Business Line
team, by handling a variety of tasks in order to ensure smooth operations.
This is a temporary Maternity coverage role.
We are looking for a multi-tasker with excellent communication and language
skills. The Candidate should be able to assist the team in all office tasks,
providing professional assistance, and generally being a helpful and positive
presence in the workplace.

Job Responsibilities

• Incoming registry of clients inquiry / survey request if any by fax/email/letter/Courier/phone etc.
  - Support team leader/station manager to assign the work to surveyors
  - Assisting the office manager in preparation of the offers
  - Assisting in the issuance of invoices and communicating with the clients.
  - Document / report filing
  - Responsible for the collection of the clients' payments under the
  supervision of the head of office.
  - Support the Marine team in arranging transportation / flight tickets /
  train tickets / hotels reservation etc.
  - Support and coordinate Office facilities / meetings / HSE including PPE /
  stationary / surveyor expense / time sheet (TEAM / Activity Report) including
  overtime and Holiday etc.
  - Other office works assigned by team leader / station manager

Competencies

• Building and Developing Professional/Technical Knowledge: Gain advanced knowledge of professional/technical area


• Change, Innovation and Responsiveness: React to change


• Communication and Influence: Communicate clearly


• Customer/Client Service: Respond appropriately


• Planning, Organising and Pro activity: React to immediate priorities


• Results Focus: Achieve your own goals


• Teamwork and Leadership: Team Player

Education

Bachelor's Degree in Business Administration Finance Management
With over ‎4,000 employees and ‎200 offices in ‎70 countries worldwide, RINA is a
multinational player which provides certification, marine classification,
product testing, site supervision and vendor inspection, training and
engineering consultancy services across a wide range of sectors. Our business
model covers the full process of project development, from concept to
completion. The aim is to guarantee a project's technical, environmental and
safety - and sometimes also economic and financial - sustainability.

At RINA, we endeavor to create a work environment where every single person
is valued and encouraged to develop new ideas. We provide equal employment
opportunities and are committed to creating a workplace where everyone feels
respected and safe from discrimination or harassment of any kind.