Secretary

Secretary - AHM00HB
Company : Worley
Primary Location : KWT-AMD-Ahmadi
Job : Counsel
Schedule : Full-time
Employment Type : Employee
Job Level : Experienced
Job Posting : Dec ‎10, ‎2023
Unposting Date : Jan ‎1, ‎2024
Reporting Manager Title : Project Manager
:

Building on our past. Ready for the future?
Worley is a global professional services company of energy, chemicals and
resources experts headquartered in Australia.?
Right now, we 're bridging two worlds as we accelerate to more sustainable
energy sources, while helping our customers provide the energy, chemicals and
resources that society needs now.?
We partner with our customers to deliver projects and create value over the
life of their portfolio of assets. We solve complex problems by finding
integrated data-centric solutions from the first stages of consulting and
engineering to installation and commissioning, to the last stages of
decommissioning and remediation. Join us and help drive innovation and
sustainability in our projects.

Primary Objectives / Responsibilities

• Provide the relevant group or team with administrative and clerical support when required


• Prepare and distribute incoming and outgoing correspondence


• Program and file documentation and set up and maintain group filing


• Monitor and, when required, purchase stationary and other office supplies


• Assist with a range of administrative activities including;
  i. Preparation of expense reports
  ii. Processing of purchase orders/invoices


• Arrange meetings, including organising equipment requirement.


• Arrange and make travel and accommodation arrangements


• Support the administration teams of other groups when required


• Perform reception cover when required


• Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications


• Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure.


• Maintain confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.


• Taking minutes of meeting, preparing and distributing.


• Set up and maintain project and proposal files


• Compile weekly/monthly reports


• Maintain up to date project status and issues registers


• Receipt and distribute project documentation


• Close out project documentation on project completion and archive project folders
  Job Specific Knowledge :


• Demonstrated understanding of all company policies and procedures applicable to current role.


• Ability to work with and maintain confidential information


• Able to work with details and complex documentation


• Able to prioritise a busy workload whilst possessing a high level of accuracy
  Essential Competencies:


• Working with People:
  Communicate effectively with the discipline team and project stakeholders.
  Recognises the value of cultural diversity and applies appropriate workplace
  practices.
  Apply an awareness and willingness to work as a team member.
  Establish good working relationships with team, peers and senior managers.


• Planning and Organising:
  Manages own time and own processes effectively and set own work priorities.
  Prioritises what needs to be done and has a sense of urgency about achieving
  outcomes
  Works with minimum supervision and is able to work to schedule, usually
  completes work on time


• Delivering Results and Meeting Customer Expectations
  Takes responsibility for customer satisfaction and solving customer problems/
  issues
  Understanding the types and the nature of the work we have across projects and
  the capabilities required for different types of projects
  Excellent customer focus and able to consistently meet Worley and its clients
  needs
  Able to identify issues, problems and opportunities; make timely decisions;
  develop appropriate and innovative solutions; and ask for assistance if
  required


• Following Instructions and Procedures
  Competent user of workflow procedure for delivering piping deliverables


• Achieving Personal Work Goals and Objectives
  Pro-active, goal oriented with excellent attention to detail.
  Effectively manages change to work tasks and the work environment.
  
  
  Desirable Competencies :


• Relating & Networking:
  Relates well to people at all levels;
  Establishes good relationships within and outside team


• Persuading & Influencing:
  Promotes ideas on behalf of oneself or others;
  Makes a strong personal impact on others;
  Takes care to manage one's impression on others


• Applying Expertise & Technology:
  Uses technology to achieve work objectives;
  Develops job knowledge and expertise through continual professional
  development;
  Demonstrates an understanding of different organisational departments and
  functions


• Adapting & Responding to Change:
  Adapts to changing circumstances;
  Tolerates ambiguity;
  Accepts new ideas and change initiatives;
  Adapts interpersonal style to suit different people or situations;
  Shows an interest in new experiences.


• Coping with Pressures & Setbacks:
  Maintains a positive outlook at work;
  Works productively in a pressurised environment;
  Keeps emotions under control during difficult situations;
  Handles criticism well and learns from it
  Industry Specific Experience :


• Minimum ‎10 years' general secretarial/admin experience


• Previous experience in the Engineering or Oil & Gas industry is advantageous.
  **Education - Qualifications, Accreditation, Training:


• Bachelor's Degree in any discipline
  **HSE Capability :


• Maintain HSE focus with the team to ensure OHSE requirements.


• Demonstrate behaviour and business practices commensurate with a culture of world's best health, safety and environmental performance.


• Demonstrate a visible and active commitment to:
  ‎1. personal well-being;
  ‎2. healthy and safe workplaces and activities; and
  ‎3. Continuously improve Worley health, safety and environmental performance.


• Identify and report work hazards and incidents.

IT Skills* :
* Experienced in Microsoft Office suite of products
People Skills* :
* Able to work in diverse team.
* Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge
*Other* :
* Good English communication skills (spoken & written)
* A person of integrity who is trusted by others and consistently honours their commitments.
* Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups.
* Demonstrates initiative and a willingness to learn and continuously improve on performance.
* Able to work on multiple projects of various size and complexity.
Moving forward together?**
We want our people to be energized and empowered to drive sustainable impact.
So, our focus is on a values-inspired culture that unlocks brilliance through
belonging, connection and innovation.?
We 're building a diverse, inclusive and respectful workplace. Creating a
space where everyone feels they belong, can be themselves, and are heard.?
And we're not just talking about it; we're doing it. We're reskilling our
people, leveraging transferable skills, and supporting the transition of our
workforce to become experts in today's low carbon energy infrastructure and
technology.?
Whatever your ambition, there's a path for you here. And there's no barrier to
your potential career success. Join us to broaden your horizons, explore
diverse opportunities, and be part of delivering sustainable change.