Project Assistant

Overview:
KEO is a creative enterprise, where innovation is a way of life. We are
uniquely resourced with end-to-end services to take clients from inspiration,
through conceptualization, to realization of design or project delivery in the
built and natural environments.

For over ‎50 years we've led with vision, contributing to many of the world's
most ambitious projects, iconic places, remarkable experiences and prosperous
communities. As a highly integrated and agile AEP/PMCM firm, KEO is ranked by
ENR in the Top ‎200 International Design Firms; a Top ‎20 International PM firm;
and 44th largest global architecture firm.

We draw from the expertise from over ‎60 nations, bringing experience from
every major market of the globe. With over ‎2,500 multidisciplinary
professionals and staff, we are an international professional consulting
services firm.

We are now seeking an exceptional Project Assistant to join our award winning
Design team based within our Abu Dhabi Office.

This critical role will be responsible for providing high-level administrative
project support to the Project Managers - Design Division through performing
clerical functions such as diary management, preparing correspondence,
receiving visitors, arranging conference calls and schedule meetings while
ensuring high levels of diplomacy, confidentiality and projecting a
professional image.
Responsibilities:
We envisage success in this role to include;
*
Prepare letters, reports, memos, minutes of meetings, invoices,
financial/variation statements or other documents using word processing,
spreadsheet database or presentation software.
* Conduct research, compile data and prepare papers for consideration and presentation by executives, committees and directors.
* Read and analyze incoming memos, letters, submissions and reports to determine their significance and plan their distribution.
* Answer phone calls and direct calls to appropriate parties or take messages.
* Perform general office duties, such as monitoring office supplies, maintaining records, management of database systems, and monitoring timely submission of reports.
* File and retrieve corporate documents, records and reports.
* Receive, sort and distribute incoming correspondence, including faxes and email.
* Make travel arrangement for the executives and manage executive diaries.
Qualifications:
Partnered with a Bachelor Degree or Diploma in Administration or equivalent,
the successful candidate will be comfortable working in a fast paced executive
setting and possess excellent communication skills.
To be successful in this role we envision that you will bring a minimum of ‎5
years' career experience coupled with advanced proficiency in MS applications.
Experience working within the Gulf Region is essential whilst a background in
the engineering, architectural or construction industry would be viewed
favourably.
KEO's performance is founded upon integrity, results, innovation, safety and
our people. We embrace diversity and recognise its' contribution to client
success wherever we work.
Our generous remuneration packages are bespoke and provide a wide range of
additional benefits to support both national and expatriate employees and
their families. We take pride in offering long term and dynamic career
opportunities and invest in our people through our global learning,
development and leadership programs.
We are excited to hear how you can partner with our award winning team and
treat all expressions of interest confidentially.