Administrative Clerk (WAE) - USEFMs, EFMs or MOHs- Employees of Mission-All Agencies

Announcement Number:
Abu Dhabi ‎2023-‎002
Hiring Agency:
Embassy Abu Dhabi
Position Title:
Administrative Clerk (WAE) - Open To: USEFMs, EFMs or MOHs- Employees of
Mission-All Agencies
Open Period:
‎01/‎31/‎2023 - ‎03/‎01/‎2023 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+‎4
Series/Grade:
FP - ‎0105 ‎9
Salary:
USD $‎39,366
Work Schedule:
Intermittent -
Promotion Potential:
FP-‎9
Duty Location(s):
‎1 Vacancy in

Abu Dhabi, AE
Telework Eligible:
No
For More Info:
HR Section
‎000-‎000-‎0000
[email protected]

Overview

Hiring Path:
* Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is ‎09. Actual FP salary determined by Washington D.C.

• USEFMs Only.
  Security Clearance Required:
  Top Secret Clearance
  Appointment Type
  Temporary
  Appointment Type Details:


• Definite not to Exceed five years.
  Marketing Statement:
  We encourage you to read and understand the Eight (‎8) Qualities of Overseas
  Employees before you apply.
  Summary:
  The work schedule for this position is:


• Intermittent (Irregular)

Start date: Candidate must be able to begin working within a reasonable period
of time (‎6 weeks) of receipt of agency authorization and/or
clearances/certifications or their candidacy may end.

Position will become available in May ‎2023, if hired onboarding process will
begin from May ‎2023.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

The primary purpose of this "When Actually Employed (WAE) position is to
provide administrative, secretarial and clerical assistance to various
requesting offices on short notices to cover staffing gaps or to help complete
special projects. Under the general supervision of the Human Resources
Specialist and the direct supervision of the Human Resources Specialist and
the direct supervision of respective section heads, the incumbent will be
required to perform a wide range of temporary duties, as needed. These may
include, but are not limited to, preparing letters, telegrams, memoranda and
reports; receiving and distributing incoming correspondence and mail;
answering phone calls, scheduling appointments and maintaining calendars;
reporting time and attendance; escorting visitors and non-cleared personnel in
CAA space; and backfilling for the newsletter editor, OMS and/ or Front Office
OMS. Incumbent must be a U.S Citizen and capable of obtaining Top Secret
security Clearance.

Qualifications and Evaluations

Requirements:
EXPERIENCE: At least one year of experience in office
management/administrative work is required.
Education Requirements:

• Completion of High School is required.

Evaluations:
LANGUAGE: Level ‎4 (Fluent) speaking/reading/writing English is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal
opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.
Qualifications:
ALL APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE
ELIGIBLE FOR CONSIDERATION.

All applicants under consideration will be required to pass medical and
security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:
For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR
Office.
Other Information:
For the current COVID-‎19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring
preference categories are extended a hiring preference in the order listed
below. Therefore, it is essential that these applicants accurately describe
their status on the application. Failure to do so may result in a
determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
‎1. AEFM / USEFM who is a preference-eligible U.S. Veteran
‎2. AEFM / USEFM
‎3. FS on LWOP and CS with reemployment rights *
*
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran
must submit a copy of their most recent DD-‎214 ("Certificate of Release or
Discharge from Active Duty"), Letter from Veterans' Affairs which indicates
the present existence of a service-connected disability dated within the past
six months, equivalent documentation, or certification. A "certification" is
any written document from the armed forces that certifies the service member
is expected to be discharged or released from active duty service in the armed
forces under honorable conditions within ‎120 days after the certification is
submitted by the applicant. The certification letter should be on letterhead
of the appropriate military branch of the service and contain (‎1) the military
service dates including the expected discharge or release date; and (‎2) the
character of service. Acceptable documentation must be submitted in order for
the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP
and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for
additional employment considerations, please visit the following link.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a Top-Secret security
clearance. To apply for this position, click the "Submit Application" button.

For more information on how to apply visit the Mission internet site.

Important Information - read before you continue with your application.

‎1. We do not accept resumes, curriculum vitas (CVs) or cover letters.

‎2. You must complete the ERA Application Form and provide as much detailed
information, as possible. Only the information listed in the ERA application
form will be used to determine your eligibility and whether you meet the
position requirements (education, work experience and knowledge, skills, and
abilities, as well as language).

‎3. List ALL your education in full and include any majors, if any, which show
that you meet the educational requirement specific to the advertised position.
Please list all education institutions, not only your latest or highest
educational certification. Do not forget to attach a copy of your degree if
the position requires a degree.

‎4. Under Major Duties and Responsibilities provide as much detail on the
duties and responsibilities as they pertain to the advertised position. For
positions with multiple duties that only partly meet the experience required,
please indicate what percentage of time was spent on the required duties. This
will determine whether you are qualified for the position during the screening
process.

‎5. List ALL your prior work experience. Do not list only the most recent
position. Include all relevant unpaid/volunteer experience.

‎6. Language Requirements - If English and/or Arabic language skills are being
advertised for a position, please list each language as required, even if
English or Arabic is your first language. If you omit listing one of the
languages as advertised in the vacancy your application will be disqualified.

‎7. Documents: Please upload all requested and applicable documents that HR
has listed for each vacancy. If not specified further within the vacancy
announcement, all applications must include required documents such as
educational certificates (please refer to the advertised specific education
requirements), copy of orders, etc. Failure to upload the required documents
will disqualify your application from further consideration.

‎8. Proof of education requirements will vary from one program/position to
another, and it is important that the applicant reads carefully which
document(s) is/are required in the application package (e.g., High School
diploma or GED certificate, or bachelor 's degree, or master's degree).
Submitted document(s) need to be legible copies of U.S. college/university
transcript(s) that include degree(s) (if any) awarded and course work
completed, and if requested, a copy of the diploma.

For current employees of the U.S. Mission or Eligible Family Members (EFMs)
the same standard rules for submitting applications apply.

Required Documents:
In order to qualify based on education, you MUST submit the requested diploma
and / or transcripts as verification of educational requirement by the closing
date of this announcement. If you fail to provide requested information, or
the information you submit is insufficient to verify your eligibility, you
will not be considered for this position.
*
Copy of Orders/Assignment Notification (or equivalent)
*
High School Diploma
*
DD-‎214 - Member Copy ‎4, Letter from Veterans' Affairs, or other supporting
documentation (if applicable)
*
SF-‎50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are
selected for an interview will be contacted via email.

For further information - the complete position description listing all of the
duties, responsibilities, required qualifications, etc. may be obtained by
contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S.
Mission in Abu Dhabi.