Human Resources Onboarding Coordinator (6 months contract)

Your Impact:

At Jacobs, we push the limits of what 's possible to make the world smarter
and more connected. Our clients rely on us to be strategic and practical; to
help them save money while being innovative; and to be environmentally
sensitive and understanding of community concerns when delivering crucial
urban development projects.
Jacobs has had a strong presence in the Middle East for many years and has
been assisting the region implementing visionary transitions, such as with The
Kingdom of Saudi Arabia's ‎2030 Vision. The main objective is to develop a
vibrant society, a thriving economy of an ambitious nation and this can be
achieved through the development of water resources and infrastructure, which
are at the core of this vision.
An effective employee onboarding process (virtual or otherwise) has been
proven to boost productivity, engagement, and talent retention. It is integral
to our strong hiring process. As such we have an opportunity for a temporary
HR Onboarding Coordinator on a ‎6 months contract basis, to join our Abu
Dhabi office.
A Human Resources general support role, responsible for coordinating the
onboarding of new employees and contingent workers.
* Provide excellent customer service and support to managers and new hires from the time of offer acceptance through the first ‎30 days of employment.
* Apply judgment in choosing work methods and balancing different priorities.
Responsibilities include:
Onboarding
* Responsible for preparation of offer/employment contract for all new hires/transfer/temporary assignments.
* Act as one point of contact for candidate and supervisor queries
* Responsible for obtaining all immigration documents for visa processing and liaising with PR team to obtain the necessary work permit.
* Liaising with other support functions such as IT, facilities, HSE etc. to ensure all set ups are in place before the candidate joins
* Responsible for all new joiner mobilizations, this will include all administrative tasks associated with mobilizations (accommodation, flights, air shipment, request new hire forms from new joiner etc) as applicable.
* Assistance with opening of local bank account
* Preparation of weekly new joiner reports and updates to the Hiring Managers and relevant business group leaders
* Responsible for Updating the Regional Onboarding templates
HR Administration
* Responsible for the administration of all company benefits program in the region.
* Point of contacts for benefit queries and claim issues
* Prepare confirmation letters and system updates for: salary reviews; promotions; changes to T Cs (allowances, location, hours); secondments and transfers
* Generates scheduled or requested reports (terminations, headcount etc)
* Personnel file administration (electronic)
* Payroll interface (employment changes etc.)
* Responsible for setup and general orientation of contractors
* Leaver/Demobilization Administration
* Responds to internal and external questions related to company policies or general employee issues
* Point of Escalation for Global Business Services Team
* Maybe called upon to assist outside the functional area.
Here 's What You'll Need:

Here 's What You'll Need
* Excellent verbal and written communication skills, including strong proficiency in English.
* Ability to speak in public.
* Demonstrated professionalism, tact, diplomacy, discretion, and judgment.
* Ability to function autonomously and in a team environment.
* Ability to interface comfortably with associates at all levels of the organization.
* Must be able to learn quickly, get along with others, and have strong follow-up skills.
* Ability to multi-task and manage competing priorities and a diverse workload, while achieving results in a dynamic, deadline-driven environment.
* Ability to problem-solve and generate creative solutions to onboarding challenges, while working effectively with providers, staff, and business partners.
* Have a very strong customer focus.
* Minimum ‎1 year of experience in a similar role.
We offer
* International working environment and unique company culture.
* Personal development opportunities.
* Friendly atmosphere in a adaptable team.
* Full-time employment contract with salary corresponding to qualification.
* Benefits package including medical care, insurance, sports activities, and other.

Jacobs. A world where you can.
We are an Equal Opportunity Employer
From our inclusive employee networks to our positive mental health champions -
we are committed to driving a culture of caring where you can be you. Joining
Jacobs not only connects you locally but globally - and together, our diverse
perspectives and unique backgrounds power our collective strength.
We collaborate and share! By supporting one another, we all succeed.
With safety and flexibility always top of mind, we have gone beyond
traditional ways of working so you have the support, means and space to
maximize your potential. You will uncover flexible working arrangements,
benefits, and opportunities to do good too - from participating in our global
giving and volunteering program, to exploring new and inventive ways to help
our clients make the world a better place. No matter what drives you, you will
discover how you can cultivate, nurture and achieve your goals - all at a
single global company.
Start your Jacobs career with a company that inspires and empowers you to
deliver your best work so you can evolve, grow and succeed - today and into
tomorrow.

At Jacobs, we 're challenging today to reinvent tomorrow by solving the
world's most critical problems for thriving cities, resilient environments,
mission-critical outcomes, operational advancement, scientific discovery and
cutting-edge manufacturing, turning abstract ideas into realities that
transform the world for good. With $‎13 billion in revenue and a talent force
of more than ‎55,000, Jacobs provides a full spectrum of professional services
including consulting, technical, scientific and project delivery for the
government and private sector.