(OGCCR)**
Location :
Abu Dhabi, UNITED ARAB EMIRATES
Application Deadline :
15-Jul-22 (Midnight New York, USA)
Time left :
8d 13h 54m
Type of Contract :
Service Contract
Post Level :
SC-7
Languages Required :
Arabic English
Duration of Initial Contract :
6 Months
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of
harassment, including sexual harassment, and discrimination. All selected
candidates will, therefore, undergo rigorous reference and background
checks.
Under the guidance and direct supervision of the Programme Management Officer
and the overall supervision of the Representative, the Programme & Finance
Associate ensures effective delivery of services in the UNODC Office for the
GCC Region (OGCCR) to support the implementation of the UNODC's Strategic
Partnership with the GCC Countries and related programme framework, under the
umbrella project "Establishment of the UNODC Office for the GCC Region"
(AREU51). The Programme & Finance Associate promotes a client, quality and
results-oriented approach consistent with UNODC rules and regulations.
The Programme & Finance Associate works in close collaboration with the
Operations, Programme and Projects staff in UNODC OGCCR as well as UNODC HQ
and UNDP staff as required for resolving complex finance-related issues and
exchange of information.
Summary of Key Functions:
Support to formulation of programme strategies and implementation of UNODC
's Strategic Partnership with the GCC Countries and related programme
portfolio
* Support to management of UNODC OGCCR
* Administrative and financial support to UNODC OGCCR
* Support to resource mobilization
* Facilitation of knowledge building and knowledge sharing
* Any other task assigned by the Supervisor
1. Supports formulation of programme strategies and implementation of
UNODC 's Strategic Partnership with the GCC Countries and related programme
portfolio, focusing on achievement of the following results:
* Collection, analysis and presentation of background information for the preparation of regional and national programmes, draft project documents, work plans, budgets, proposals on implementation arrangements (including in the context of the UN Sustainable Development Cooperation Frameworks developed at country level, if any), as well as for the effective application of RBM tools and the establishment of management targets.
* Collection of information against M&E indicators; analysis of programme implementation rates, including identification of operational and financial issues and development of solutions; presentation of programme results.
* Provision of support in the implementation and coordination of programme/project activities and outcomes to ensure timely execution and compliance with project documents.
* Provision of inputs to the preparation of UNODC OGCCR regular and ad hoc reporting exercises.
2. Supports management of the UNODC Office for the GCC Region, focusing on
the achievement of the following results:
* Creation and revision of projects in ProFi and Umoja, including development/review/update of master staffing and budget tables.
* Determination of grant consumption; preparation and submission of required budget projections, as well as unreleased and released budgets in Umoja; financial close of grants and operational close of projects.
* Provision of guidance to the executing agencies on routine implementation of projects.
* Presentation of information for audit of projects; support for the implementation of audit recommendations.
* Provision and coordination of inputs to the elaboration of internal Standard Operating Procedures (SOPs) for administration and finance.
* Translation of correspondence and documents, when needed.
* Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes.
3. Provides administrative and financial support to the UNODC Office for
the GCC Region, focusing on achievement of the following results:
* Preparation/review of project financial reports.
* Conduct of budget check for requisitions, POs and vouchers.
* Performance of a Buyer role in Umoja, creation/revision of POs for goods and services and creation of funds commitments for consultancies, cost recovery and other charges.
* Submission of payment requests in Umoja upon confirmation that service entry sheets or good receipts are approved; review of inter-office memoranda for payment processes.
* Performance of a Travel and Shipment Administrator role in Umoja, submission of travel authorizations and expense reports for non-staff and follow up on their approval.
* Maintenance and regular review of the internal expenditures control system which ensures that UNDP vouchers are verified and matched in the dedicated portal; transactions are correctly recorded and posted in Umoja; travel claims are settled; VAT refund claims of the office are duly processed.
* Timely corrective actions to resolve/settle/liquidate outstanding commitments; coordination of inputs to accrual exercises.
* Preparation of budget information for the submission of HRARs and RoAs in ProFi relating to international staff contracts.
* Provision of inputs to the development of job descriptions for new project staff positions, consultancies and internships.
* Provision of support in recruitment processes including coordination of vacancy announcements with UNDP, screening of candidates, organization and participation in the interview panels, writing of interview reports, and submission of requests for recruitment to the UNDP office concerned.
* Preparation and review of correspondence, faxes, memoranda and reports in accordance with UNODC OGCCR 's SOPs.
* Support to the organization of programme activities such as conferences, workshops, seminars, retreats.
* Maintenance and regular review of the filing systems for administrative and finance records and documents.
4. Supports effective resource mobilization, focusing on achievement of
the following results:
* Analysis of information relating to donors; preparation of donors ' profile for briefing materials.
* Tracking of and reporting on mobilized resources.
* Drafting of partnership and funding agreements in accordance with UNODC templates; coordination of clearance processes with HQ staff.
* Submission of data in Umoja for approval of new grants.
* Preparation of tailored materials to support advocacy and communication efforts towards programme stakeholders, partners and donors.
5. Facilitates knowledge building and knowledge sharing in the UNODC
Office for the GCC Region, focusing on achievement of the following results:
* Organization of training for the Operations/Projects staff on results-based management of programme and finance.
* Follow up on mandatory training requirements for the Operations/Projects staff.
* Synthesis of lessons learnt and best practices in programme and finance management.
* Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of UNODC OGCCR and
successful implementation of UNODC 's Strategic Partnership with the GCC
Countries and related programme framework. By performing accurate analysis,
data entry and presentation of information, the Programme & Finance Associate
supports management in making informed decisions, thereby enhancing ability of
UNODC OGCCR to ensure proper programme implementation and strengthen its
position as a strategic partner of the GCC governments towards achieving
sustainable development goals and targets.
Corporate Competencies:
* Demonstrates commitment to UNODC mission, vision and values.
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Teamwork: Good interpersonal skills and ability to establish and maintain
effective partnership and working relations in a multi-cultural, multi-ethnic
environment with sensitivity and respect for diversity and gender.
Planning and Organizing: Develops clear goals that are consistent with agreed
strategies; identifies priority activities and assignments; adjusts priorities
as required; allocates appropriate amount of time and resources for completing
work; foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
Communications: Speaks and writes clearly and effectively; listens to others,
correctly interprets messages from others and responds appropriately; asks
questions to clarify, and exhibits interest in having two-way communication;
tailors language, tone, style and format to match the audience; demonstrates
openness in sharing information and keeping people informed
Professionalism: Good knowledge of UNODC 's mandates, priorities and
operational modalities. Actively seeks to improve programmes or services;
offers new and different options to solve problems or meet client needs;
promotes and persuades others to consider new ideas; takes calculated risks on
new and unusual ideas; thinks "outside the box"; takes an interest in new
ideas and new ways of doing things; is not bound by current thinking or
traditional approaches.
Education:
Bachelor 's degree in Business or Public Administration, Economics, Political
Sciences and Social Sciences and/or related fields.
Experience:
4 years of progressively responsible administrative or programme experience is
required at the national or international level. Experience with the UN is an
asset. Experience in the GCC countries is an asset.
Language Requirements:
Fluency in English and Arabic, knowledge of another UN official language is an
advantage.
Computer skills:
Experience in usage of computers and office software packages (MS Word, Excel,
etc) and advanced knowledge of spreadsheet and database packages.
Experience in handling of web-based management systems.
Experience in the usage of ProFi and Umoja is an asset.