Human Resources Assistant

Posting Date: ‎9 Dec ‎2023
City: Abu Dhabi
Location: Abu Dhabi, AE
Contract Type: Fixed-Term
Division: Global Human Resources
Level of experience: Entry Level
RINA is currently recruiting for a Human Resources Assistant to join its
office in Abu Dhabi within the Global Human Resources Division.

Mission

The Human Resources (HR) Assistant will be responsible for the daily
administrative and HR operations duties for United Arab Emirates offices and
will provide support to MEA HR cluster.
An important part of your role will be to act as the liaison between HR and
employees, ensuring smooth communication and prompt resolution of requests and
questions. You'll also provide support to the employee life cycle process.
This role reports directly to the Head of Human Resources for Middle East and
Africa.

Job Responsibilities

• Assist with day-to-day operations of the HR functions and duties.


• Compiling and updating employee records (hard and soft copies).


• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, payroll, performance evaluations etc)


• Coordinate HR projects (meetings, training, surveys etc)


• Deal with employee requests regarding human resources issues, rules, and regulations.


• Assist in payroll preparation by providing relevant data.


• Properly handle complaints and grievance procedures


• Coordinate communication with PRO.


• Conduct initial orientation for newly hired employees.


• Assist in the recruitment process.


• Management of the employees benefits for plans.

Requirements and skills

• Degree in Human Resources or related field


• Proven experience as an HR Assistant, at least ‎2-‎4 years of experience in a similar position.


• Strong analytical and problem-solving skills.


• Ability to prioritize tasks.


• Ability to act with integrity, professionalism, and confidentiality.


• Hands-on experience with an HRIS or HRMS.


• Knowledge of UAE labor and immigration laws.


• Excellent organizational skills


• Strong communications skills

Competencies

• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction


• EARN TRUST - Take everyone's opinion into account and remain open to diversity


• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model


• MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions


• PIONEER CHANGE - Actively embrace change and benefite from the new circumstances


• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization


• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint


• ADDRESS THE WAY - Have a big picture of different situations and reinterprete it in a perspective way


• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
  With over ‎5,000 employees and ‎200 offices in ‎70 countries worldwide, RINA is a
  multinational player which provides certification, marine classification,
  product testing, site supervision and vendor inspection, training and
  engineering consultancy services across a wide range of sectors. Our business
  model covers the full process of project development, from concept to
  completion. The aim is to guarantee a project's technical, environmental and
  safety - and sometimes also economic and financial - sustainability.

At RINA, we endeavor to create a work environment where every single person
is valued and encouraged to develop new ideas. We provide equal employment
opportunities and are committed to creating a workplace where everyone feels
respected and safe from discrimination or harassment of any kind. We are also
compliant to the Italian Law n. ‎68/‎99.