Administrative Assistant (MED) - All Interested Candidates/All Sources

Announcement Number:
Abu Dhabi-‎2023-‎006
Hiring Agency:
Embassy Abu Dhabi
Position Title:
Administrative Assistant (MED) - Open to: All Interested Candidates/All
Sources
Open Period:
‎03/‎27/‎2023 - ‎04/‎10/‎2023 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+‎4
Series/Grade:
LE - ‎0105 ‎7
Salary:
AED د.إ115,‎088
Work Schedule:
Full-time - Work week: Monday to Thursday (‎7:30 AM to ‎5:00 PM) Friday (‎7:30 AM
- ‎11:30 AM)
Promotion Potential:
LE-‎7
Duty Location(s):
‎1
in
Abu Dhabi, AE
Telework Eligible:
No
For More Info:
HR Section
‎000-‎000-‎0000
[email protected]

Overview

Hiring Path:
* Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is ‎07. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (‎8) Qualities of Overseas
Employees before you apply.
Summary:
The work schedule for this position is Full Time (‎40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period
of time (‎6 weeks) of receipt of agency authorization and/or
clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No

Duties

Note: All applicants must currently hold or be able to acquire a UAE
residency visa to fill the position. For non-UAE national, the Mission assists
in obtaining the required residency visa to lawfully work in the UAE. Ref. to
Eligibility Question #‎2 and Vacancy Question #‎1: If a non-UAE national has a
valid UAE residency visa, they should answer Yes to Eligibility Q#‎2 and
Vacancy Q#‎1, and attach a copy of residency visa or both sides of Emirates
ID.

Basic Function of the Position: The incumbent oversees, directs, and executes
all administrative functions and responsibilities for the Medical Unit as
assigned by the Direct Hire Foreign Service Medical Specialists (RMO, RMOP,
and MP). The incumbent acts as a liaison and facilitator between the medical
unit staff, officers from different sections of the Mission, family members,
LE Staff, personnel from other agencies and regional posts, and medical,
nursing and ancillary health services within the local community. The
incumbent is under the direct supervision of the Regional Medical Officer. Job
holder provides work guidance to three staff.

Qualifications and Evaluations

Requirements:
EXPERIENCE: Minimum two (‎2) years of experience as an Office Manager or
Administrative Assistant is required.

REQUIRED DOCUMENTS: Applicant MUST provide required documentation. See below
the Required Document Tab.
Education Requirements:
Two years of general college or university studies is required.

Evaluations:
LANGUAGE:

Good Working Knowledge (Reading/Writing/Speaking) English Language. (This may
be tested).

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal
opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and
security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-
Country Nationals (TCNs), working at the U.S. Mission in UAE may receive a
compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR
Office.
Other Information:
For the current COVID-‎19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring
preference categories are extended a hiring preference in the order listed
below. Therefore, it is essential that these applicants accurately describe
their status on the application. Failure to do so may result in a
determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
‎1. AEFM / USEFM who is a preference-eligible U.S. Veteran
‎2. AEFM / USEFM
‎3. FS on LWOP and CS with reemployment rights *
*
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran
must submit a copy of their most recent DD-‎214 ("Certificate of Release or
Discharge from Active Duty"), Letter from Veterans' Affairs which indicates
the present existence of a service-connected disability dated within the past
six months, equivalent documentation, or certification. A "certification" is
any written document from the armed forces that certifies the service member
is expected to be discharged or released from active duty service in the armed
forces under honorable conditions within ‎120 days after the certification is
submitted by the applicant. The certification letter should be on letterhead
of the appropriate military branch of the service and contain (‎1) the military
service dates including the expected discharge or release date; and (‎2) the
character of service. Acceptable documentation must be submitted in order for
the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP
and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for
additional employment considerations, please visit the following link.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a public trust clearance.

To apply for this position click the "Submit Application" button. For more
information on how to apply visit the Mission internet site.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or
transcripts as verification of educational requirement by the closing date of
this announcement. Failure to provide requested information, or the
information is insufficient to verify eligibility, may result in
disqualification for this position.

All Applicants:
*
Proof of Education Certificate/s
* Passport copy
* UAE Residency and/or UAE EID (both sides)

Eligible Family Member Applicants:
*
Copy of Sponsor's Orders/Assignment Notification (or equivalent)
* DD-‎214 - Member Copy ‎4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
* SF-‎50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are
selected for an interview will be contacted via email.

For further information - the complete position description listing all of the
duties, responsibilities, required qualifications, etc. may be obtained by
contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S.
Mission in Abu Dhabi, UAE.